WHO IS ELIGIBLE TO ATTEND MEDFORD LAKES COLONY CAMP?
Every child or grandchild who lives in a household that pays Medford Lakes Colony dues, and is age appropriate, has the opportunity to attend our summer camp program.
Note – the current year dues must be paid at the regular rate of membership for any child/grandchild to attend camp.(See Medford Lakes Colony Rules and Regulations – Page 6 - Nonresident participation in Colony activities Summer Camp).
Medford Lakes Colony By-Laws Read:
Summer Camp:Nonresident grandchildren of members may participate in the summer camp program if the children reside (sleep overnight) in the grandparent’s home for the term of the program.Such campers must wear a guest tag while attending camp.If the members qualify for the senior citizen or over 65 annual fee categories, they must pay the difference in the Annual fees between such category and the regular category, in addition to the camp fee, when they register their grandchildren for camp.
If you child requires a private camp counselor you must pay Medford Lakes Colony for the entire amount that the counselor is paid.If this is creates a financial hardship for you please complete Application for Scholarship.
Once a child has violated the Camper Rules policy - “Campers will have only two (2) warnings about infractions.Parents will be contacted by one of the directors on each occasion in writing and by phone.If there is a third offense, the camper will be asked not to return to camp.No money will be refunded.Parents will be notified if this action is necessary.”- The child is not eligible to return to camp without consent from Camp Council.
1. Camp begins at 8:30 a.m. Be on time for attendance.
2. Once at camp, the Camper must remain with their assigned counselor until 1:30 p.m.
Any need for early dismissal must be previously arranged between the Parent and the Senior Counselor.
Numerous early dismissals may count against overall attendance.
3. Campers must bring the following to camp everyday in a backpack:
a.) Lunch and a drink in an insulated lunch bag.
b.) Refillable Water Bottle
c.) Beach Towel
d.) Sunscreen and/or hat
e.) Tennis racket - grades 5 - 8 only
4. Campers returning to camp after having a contagious disease must have a Doctor's Note.
5. Campers MAY NOT MISS MORE THAN 6 DAYSof camp in order to receive attendance credit for the year.
Other camps WILL NOT be excused absences.
6. Campers must ride a bike and wear a helmet to/from camp and camp activities.
(Campers in lower camp may be dropped off/picked up in front of Nokomis School)
7. Campers should wear sneakers and swim suits.
8. Campers MUST participate in camp activities, including all swim lessons.
A note must be provided from a parent/guardian to be excused from an activity.
Any camper unable to participate in all activities should not attend camp.
9. Campers MUST be respectful of the camp staff, fellow campers, and the Colony property, equipment, and supplies.
Inappropriate behavior, including foul language, gestures, or physical contact will not be tolerated.
10. Cell phones MUST remain in backpacks. All other electronic devices are not permitted.
The Colony is not responsible for lost or stolen property.
Campers will only have TWO warnings about bad behavior. Parents will be contacted by the appropriate Director
on each occasion and incidents will be recorded in writing. If there is a THIRD offense, the camper will be expelled from camp.
The Camp Director(s) have the sole discretion to suspend any camper immediately, and without TWO warnings, IF the infraction
is warranted severe enough.
Registration fees will not be refunded.
** Progression of Camp Shield Award **
The first year a child attends camp they are given a camp shield if they have attended the minimum number of days necessary to meet the requirements of camp attendance.
All Campers are responsible to bring their camp shield to camp during the third week of camp to the art activity for shield progression painting or stars.
Shield Award Progression:
1st Year – Shield is given with decal.
2nd Year – Top right corner of Shield is painted white.
3rd Year – Top left corner of Shield is painted orange.
4th Year – Bottom left corner of Shield is painted yellow.
5th Year – Bottom right corner of Shield is painted green.
6th Year – Four stars are placed on the top right corner.
7th Year – Four stars are placed on the top left corner.
8th Year – Four stars are placed on the bottom left corner.
9th Year – Four stars are placed on the bottom right corner, the parameter of the shield is painted black and a bronze cover is ordered for the camper and placed in the middle of the shield by the Medford Lakes Colony maintenance staff.The shield is then presented to the camper at the Annual Meeting of the Medford Lakes Colony in October.
Acrylic paint is used for all the colors painted on the camp shield.
** Lost Shields can be replaced with a fee set by Camp Council – Currently $10.00 to pay for the cost of the wood and decal.
It is the responsibility of the Senior Counselor of each camp group to record camp attendance on the Medford Lakes Day Camp camper attendance index card.These cards are kept in the Medford Lakes Colony office and used at the end of the nine years of camp attendance as proof of eligibility for Bronze Shield Award.
Attendance – A camper must be enrolled in and attend at least 15 days of camp to have the year of camp attendance count toward earning a shield or progression of shield award.
Attendance Card – A Medford Lakes Day Camp Attendance Card is kept in the Medford Lakes Colony office for each camper.It is the responsibility of the Senior Counselor for each Camp Group to record attendance and shield award progress for each camper on an annual basis.These cards are used to prove BSR eligibility.
BSR – Bronze Shield Recipient – A camper who has successfully completed nine (9) years of camp with a minimum number of days missed each year.The Senior Counselor of the group or activity the BSR is participating with during the camp year assesses every BSR in writing as well as each Activity Senior Counselor that the BSR visits during the camp year.These assessments are used for hiring purposes the following year.
BSR of the Year – One BSR from each Camp Division will be selected as the extraordinary camper of the year.The criteria to earn BSR of the Year is based on the assessment sheets completed by the Senior Counselor the BSR works with and all of the assessments sheets turned in by each activity senior counselor the BSR reported to during the camp session.The Camp Director of each division has the final say in who is selected as BSR of the Year.The BSR of the Year is guaranteed a Junior Counselor position in our camp program the following year provided all necessary requirements of employment are met.
Camp Council – Governing body of Medford Lakes Colony Camp.Roberts Rules of Order are used for parliamentary procedure.
Camp Activity – Camp groups are rotated from varies sites to participate in different events such as swimming, art, music, land sports, hiking, fishing, canoeing, archery, tennis, etc.Camp activities are age appropriate so not all camp groups attend every activity.Camp Activities are subject to change.
Camp Division – Camp is divided into a Lower Camp and an Upper Camp Division.There is a Director for each division of camp.
Camp Group – Campers are grouped by gender and then by the grade they will be attending in September of the current year.BSR’s are assigned to a camp group or camp activity.
Camper – The child or grandchild of a colonist who is age eligible and meets the health requirements to attend and participate in camp activities.
Certificate - Medford Lakes Colony Camp shall obtain a New Jersey Certificate of Approval to Operate a Youth Camp on an annual basis.
Chairmen – The Medford Lakes Colony Vice President of Recreation is Chairmen of Camp Council who is responsible to the Medford Lakes Colony President.
Directoror Co-Director – A paid employee who hires and supervises the junior and Senior Counselors for one of the Camp Divisions or all the activities/groups assigned to that camp division.See Job Description of a Director for more details.
Donations - Medford Lakes Colony shall advertise for donations to the Camp Scholarship fund during camp registration.All funds distributed from the Camp Scholarship donations account are at the discretion of Camp Council and approved by the Medford Lakes Colony Vice President of Finance.
Employment Application – Applications for staff and volunteers are available at the Medford Lakes Colony office and online at www.medfordlakescolony.org.Completed applications are considered for employment based on the Medford Lakes Colony Rules and Regulations.Every applicant age 18 or older must sign the New Jersey State Police, State Bureau of Identification (SBI) form and undergo a background check.If the background check brings up a violation that would make an employee ineligible for employment by a NJ State School District, the person will not be hired.
Fees – The fees for camp are set by Camp Council and voted on by the Medford Lakes Colony Board of Directors.All Medford Lakes Colony fees for camp and annual dues must be paid in full prior to camp attendance.Medford Lakes Colony does not accept cash payments for fees.Please pay by Money order or personal check.
Head Swim Instructor – Each camp division must have one Head Swim Instructor.The Head Swim Instructor must meet all NJ State Department of Health camp standard requirements.The Head Swim Instructor is also responsible for hiring swim counselors and/or lifeguards who also meet NJ State Department of Health camp standard requirements.
Health Inspection – Medford Lakes Colony camp shall be inspected on an annual basis by the New Jersey Department of Health or the Burlington County Department of Health and adhere to all requirements of the State and County.
Health Requirements – All camp staff, volunteers and campers must certify in writing they are of good health and list any restrictions or concerns on the physical form that is included in the camp registration process.
Insurance – Medford Lakes Colony Camp requires each staff member, volunteer and camper to be responsible for his or her own insurance including health insurance.A waiver of liability must be signed at registration.
Lifeguards – The camp director(s) must hire/assign a head swim instructor for each camp division.
Lower Camp Division - Campers entering grades 1 – 4 are in the lower camp division and begin their day behind Nokomis School with a Flag Raising Ceremony at 8:30 a.m.
Junior Counselor – A paid employee between the ages of 14 – 20.See Job Description for a Junior Counselor for more details.
New Jersey Camp Standards – Medford Lakes Colony Camp adheres to all New Jersey State Camp Standards as specified in the N.J.A.C. Camp Standards Requirements issued by the New Jersey State Health Department.
President – The Chief Executor of the Medford Lakes Colony Board of Directors responsible for all Medford Lakes Colony activities and on every committee of the Medford Lakes Colony including Camp Council.
Registration – for camp attendance is done on an annual basis with all registration forms and fees paid in full prior to camp attendance.
Scholarship – The fees for camp can be granted or paid by the funds in the Medford Lakes Colony camp donations account.Any and all scholarship funds must be approved by Camp Council based on applicant completing the necessary application and proof of need.
Senior Counselor – A paid employee who is at least 18 years old.See Job Description for a Senior Counselor for more details.
Shield – A wooden plague given to each camper the first year they attend camp.
Upper Camp Division - Campers entering grades 5 – 8 are in the Upper Camp Division and begin their day at Brooks Field with a Flag Raising Ceremony at 8:30 a.m.
Vice President of Finance – The Medford Lakes Colony Volunteer Board Member who oversees all financial transactions of the Medford Lakes Colony as well as other duties.
Vice President of Recreation – The Medford Lakes Colony Volunteer Board Member who oversees the Camp program, Chairmen of the Camp Council as well as other duties.
Volunteer – An unpaid participant colonist responsible to conform to all Colony By-laws/Rules and Regulations.